HIPAA Notice of Privacy Practices for Personal Health Information
Effective Date: April 14, 2003
THIS NOTICE DESCRIBES HOW MEDICAL INFORMATION ABOUT YOU MAY BE USED AND
DISCLOSED AND HOW YOU CAN ACCESS TO THIS INFORMATION. PLEASE REVIEW IT CAREFULLY
Dear Customer of Health Testing Centers,
We are required to provide you with this Notice of Privacy Practices and to
explain our legal duties under the Federal Health Insurance Portability and
Accountability Act (HIPAA).
By law, we are required to:
- Maintain the privacy of your Personal Health Information (PHI)
- Provide you this notice of our legal duties and privacy practices with
respect to your PHI; and
- Follow the terms of this notice.
How We Collect Information: We obtain most PHI directly from the
Individual. The Information that an Individual gives us when registering for a
services generally provides the Information we need. An individual’s clinical
information is forwarded directly to the individual and some form of record is
either retained in secure hard copy file or with a laboratory’s archival record
for 3 years. In most cases we do not retain the dates and locations where service was provided.
We protect your PHI from inappropriate use or disclosure. Our
employees, and those of companies that help us service your health screening,
are required to comply with our requirements that protect the confidentiality of
your PHI. They may look at your PHI only when there is appropriate reason to do
so, such as to administer the process of returning your health test results back
We will not knowingly disclose or sell your PHI to any other
individual or organization for their use in marketing products to your without
your prior consent.
We will not forward by mail, fax or electronically your PHI to any
healthcare provider without your prior written consent.
We will not make available your test results to your employer or 3rd
party carrier without your prior written consent.
We May Use and Disclose PHI about You without Your Authorization unless
you Object as described below, together with some examples.
- Appointments and Other Health Information. We may send you
reminders for medical care or checkups. We may send you information about
future health services that may be of interest to you as a health conscious
- Research: We may use PHI about you for studies and to develop
reports. These reports do not identify specific people. For example, we may
want to determine how many individuals of a sex in an age range from a
defined population have a cholesterol value over 240 mg/dl.
- Future Business: PHI may be disclosed as part of a potential
merger or acquisition involving our business in order to make an informed
decision regarding any such prospective transaction. Should a merger or
acquisition take place, our database of names and addresses may be part of
- Where Required by Law or for Public Health Activities: We may
disclose PHI when required by federal, state or local law. Examples of such
mandatory disclosures include notifying state or local health authorities
regarding particular communicable diseases, or providing PHI to a government
agency or regulator with health care oversight responsibilities. We may also
release PHI to a coroner or medical examiner to assist in identifying a
diseased individual or to determine the cause of death.
- For Payment. We may use or disclose PHI about you to get payment
or to pay for health care services you receive. For example, we may provide
PHI to bill your health plan for health care provided to you.
- To Avert a Serious Threat to Health or Safety: We may disclose
PHI about you to law enforcement in order to avoid a serious threat to the
health and safety of a person or the public.
- For Law Enforcement or Specific Government Functions: We may
disclose PHI in response to a request by law enforcement official made
through a court order, subpoena, warrant, summons or similar process. We may
disclose PHI about you to federal officials for intelligence,
counterintelligence, and other national security activities authorized by
- When Requested as Part of a Regulatory or Legal Proceeding: If
you or your estate is involved in a lawsuit or a dispute, we may disclose
PHI about you in response to a court or administrative order. We may also
disclose PHI about you in response to a subpoena, discovery request, or
other lawful process by someone else involved in the dispute, but only if
efforts have been made to tell you about the request or to obtain an order
protecting the PHI requested. We may also disclose PHI to any governmental
agency or regulator with whom you have filed a complaint or as part of a
regulatory agency examination.
- Other Uses of PHI: Other uses and disclosures of PHI not covered
by this notice and permitted by the laws that apply to us will be made only
with your written authorization or that of your legal representative. If we
are authorized to use or disclose PHI about you, you or your legally
authorized representative may revoke that authorization, in writing, at any
time. We cannot take back any uses or disclosures already made with your
- Disclosure to Family, Friends, and Others. We may disclose PHI
about you to your family or other persons who are involved by consent in your medical
Your PHI Privacy Rights
- Right to See and Get Copies of Your PHI. In most cases, you have
the right to look at or get copies of your PHI. You must make the request in
writing and include dates and location(s) of service. You may be charged a
fee for the cost of copying and mailing the PHI to you.
- Right to Request to Correct or Update Your PHI. You may ask us to
change or add missing PHI if you think there is a mistake. You must make the
request in writing and provide a reason for your request. However, there are
conditions under which we may deny this request.
- Right to Get a List of Disclosures. You have the right to ask us
for a list of disclosures made after April 14, 2003 and up to six years
prior to the date you made the request. You must make the request in
- Right to Request Limits on Uses or Disclosures of Your PHI. You
have the right to ask us to limit how PHI about you is used or disclosed.
You must make the request in writing and tell us what PHI you want to limit
and to whom you want the limits to apply. In your request, you must you must
tell us (1) dates and location(s) of service (2) what information you want
to limit; (3) whether you want to limit our use, disclosure, or both; (4) to whom you want the limits to apply (for example , disclosure to your spouse or parent). To make a request, you must make your request in writing to Privacy Coordinator, Health Testing Centers, 2760 W Oakland Park Blvd, Fort Lauderdale, FL 33311. We will not agree to restrictions on PHI uses or disclosures that are legally required, or which are necessary to administer our business. While we will consider your request, we are not required to agree to it. If we do agree to it, we will comply with your request.
- Right to Revoke Permission. If you are asked to sign an
authorization to use or disclose PHI about you, you can cancel that
authorization at any time. You must make the request in writing. This will
not affect PHI that has already been shared.
- Right To Choose How We Communicate With You. You have the right
to ask us to share your PHI with you in a certain way or in a certain place.
For example, you may ask us to send PHI about you to your work address
instead of your home address. You must make this request in writing. You do
not have to explain the basis for your request.
- Right to File a Complaint. You have the right to file a complaint
if you do not agree with how we have used or disclosed PHI about you. All
complaints must be submitted in writing. Your services will not be affected
by any complaints you make. We cannot retaliate against you for filing a
complaint or refusing to agree to something that you believe to be unlawful.
- Right to Get a Paper Copy of this Notice. You have the right to
ask for a paper copy of this notice at any time.
We reserve the right to change the terms of this Notice of Privacy Practices
at any time. Any changes will apply to information we already have and any
information we receive in the future. A copy of the new notice will be posted at
www.healthtestingcenters.com and provided to individuals upon request as
required by law. You may request a copy of the current notice at anytime.